How much does bookkeeping cost for a small business?
Small business bookkeeping typically runs $200 to $600 per month for basic monthly services. The actual number depends on your transaction volume, how complicated your business is, and what level of service you actually need.
Transaction volume is the biggest factor. A service business with 40 transactions per month takes less time to reconcile than a retail shop processing 400. More bank accounts, credit cards, or payment platforms mean more reconciliation work. If you’re selling on multiple channels or have several locations, the time required goes up and so does the price.
Industry matters because some businesses need specialized accounting that generic bookkeeping doesn’t cover. E-commerce sellers need inventory tracking and platform fee reconciliation. Restaurants deal with food costs, tips, and multiple revenue streams. Contractors need job costing to know which projects actually make money. If your bookkeeper doesn’t understand your industry, you get technically accurate books that don’t tell you anything useful about how your business is performing.
What’s included varies widely between providers. Some offer basic transaction categorization and reconciliation. Others include monthly financial statements, accounts receivable management, and bill payment. Full-service bookkeeping that covers everything typically starts around $249 per month for straightforward businesses. Payroll is usually separate, and tax preparation is always a separate cost.
The cheapest quote isn’t always the best deal. A bookkeeper who doesn’t understand your business will produce statements that check the compliance box but don’t help you make decisions. You end up paying twice. Once for inadequate service and again when someone has to fix or interpret the results.
Some business owners handle their own books to save money. If you’re spending 8 to 10 hours monthly on bookkeeping, calculate what that time is actually worth. At most billing rates, you’re not saving anything. And if mistakes pile up, catch-up work to fix months or years of errors often costs more than professional service would have cost from the start.
For Phoenix area bookkeeping services, pricing tends to be competitive compared to other major metros. The key is finding someone who understands your specific business well enough to deliver statements that actually help you make better decisions. Financial reports that sit in a folder unused aren’t worth the paper they’re printed on, regardless of what you paid for them.
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More Questions
What's the best way to track food costs?
Weekly inventory counts and purchase tracking by category are the foundation. Compare actual food costs to theoretical costs from your POS to catch waste, over-portioning, or theft before they eat your margin.
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Record the full order amount as revenue and the fees as a separate expense. Don't just book the net deposit or you'll understate both your sales and your deductible expenses.
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The key is breaking apart Amazon's net deposits into gross sales and individual fee categories. You can do this manually using settlement reports or automate it with integration tools like A2X.
Read answerHow do I reconcile my credit card statement?
Credit card reconciliation means matching every transaction in your accounting software to your statement. Compare balances, clear matching transactions, and investigate any differences until they reach zero.
Read answerIs there a bookkeeper in Maricopa County who works with Amazon sellers?
Yes, LedgeTrakr Bookkeeping in Scottsdale serves Amazon sellers throughout Maricopa County. E-commerce is a specialty, with experience in inventory accounting, FBA fee reconciliation, and the reporting complexity that Amazon selling requires.
Read answerHow do I handle consignment inventory in my books?
The key rule is that whoever owns the goods records them as inventory. If you're selling someone else's products on consignment, those items don't hit your inventory until they sell. If you're placing your goods with another retailer, they stay on your books until that retailer makes a sale.
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