What's the best bookkeeping software for Amazon sellers?
QuickBooks Online or Xero both work for Amazon sellers. The accounting software itself matters less than how you get Amazon data into it. Amazon’s settlement reports are complicated, and trying to manually reconcile deposits against individual sales creates a mess quickly.
Amazon doesn’t pay you per sale. They bundle two weeks of sales, refunds, fees, shipping costs, and FBA charges into a single deposit. Looking at a $4,287 deposit in your bank account tells you almost nothing about what actually happened. Without proper parsing, your books become a jumble of unreconciled transactions that nobody can make sense of.
The solution is an integration tool that sits between Amazon and your accounting software. A2X and Link My Books are the two most common. They pull your Amazon settlement data, break it into proper categories, and create journal entries that post to QuickBooks or Xero. Sales go to revenue, fees go to expenses, refunds go where they belong.
These integrations handle what manual bookkeeping can’t. They match the exact deposit amount to the proper breakdown of revenue, cost of goods sold, Amazon fees, FBA fulfillment charges, advertising costs, and refunds. Your bank reconciliation works because the numbers actually match.
Inventory tracking adds another layer. If you’re using FBA, you need to track inventory sent to Amazon warehouses along with what’s been sold, returned, or marked as damaged. QuickBooks handles inventory with additional setup, though some sellers use separate inventory management tools that sync with their accounting software. Working with a Scottsdale bookkeeper who understands these integrations saves time compared to figuring it out yourself.
The choice between QuickBooks Online and Xero comes down to preference. Both integrate with A2X and Link My Books. Both handle e-commerce accounting when configured correctly. The difference is having the right integrations running and a chart of accounts structured for Amazon selling. Generic bookkeeping setup without e-commerce-specific configuration creates more problems than it solves.
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More Questions
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Small retail stores commonly fail to track inventory as an asset, mix personal and business transactions, and skip daily cash reconciliation. These mistakes make financial reports meaningless and create tax problems.
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Start with your income statement to see if you're profitable, then check cash flow to make sure you can actually pay bills. Add accounts receivable and payable aging reports to track what's owed to you and what you owe others.
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Food waste and spoilage flow through your cost of goods sold, not as a separate expense. Track waste daily by category so you can see how much of your food cost comes from loss versus productive use.
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Start with reconciled accounts, verified inventory records, and documentation for every transaction. Retail audits focus heavily on inventory valuation, cash handling, and sales tax compliance.
Read answerIs there a bookkeeper in Maricopa County who works with Amazon sellers?
Yes, LedgeTrakr Bookkeeping in Scottsdale serves Amazon sellers throughout Maricopa County. E-commerce is a specialty, with experience in inventory accounting, FBA fee reconciliation, and the reporting complexity that Amazon selling requires.
Read answerHow often should I reconcile my e-commerce accounts?
Weekly reconciliation works best for most e-commerce businesses. The transaction volume and complexity of multiple platforms, payment processors, and fee structures make monthly reconciliation too risky. Problems are much harder to track down weeks after they happen.
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