Full-Service Payroll
We handle payroll from start to finish. You approve hours and we take care of calculations, tax deposits, quarterly filings, and year-end forms.
The Burden
Running payroll looks simple on the surface. You figure out what you owe your employees and send them money. But the reality is more complicated. Every time you run payroll you are also acting as an unpaid tax collector for the federal government and the state of Arizona.
You have to calculate federal income tax withholding. You have to calculate Social Security and Medicare contributions. Arizona state income tax has its own rules. Then there are unemployment taxes, workers’ compensation considerations, and any voluntary deductions your employees have elected. Getting any of this wrong creates problems that compound over time.
The Math
The Math
Every pay period requires accurate calculations. Gross pay, overtime, pre-tax deductions, tax withholdings, post-tax deductions, and net pay all have to balance perfectly. One mistake means correcting paychecks, adjusting tax deposits, and potentially amending quarterly reports.
The Deadlines
The Deadlines
Federal tax deposits are due on a schedule determined by your total tax liability. Quarterly Form 941s have firm deadlines. Arizona unemployment reports have their own calendar. Missing any of these triggers automatic penalties that add up fast.
The Risk
Payroll taxes are treated differently than other business obligations. The IRS considers the money you withhold from employee paychecks to be held in trust for the government. When you fail to remit those funds on time the penalties are severe and personal.
Arizona has its own enforcement mechanisms. The Department of Revenue and the Department of Economic Security both have authority to assess penalties, charge interest, and pursue collection. These agencies do not send friendly reminders. They send notices with amounts due.
Personal Liability
Personal Liability
Business owners can be held personally responsible for unpaid payroll taxes. This is one of the few areas where the corporate structure does not protect you. The trust fund recovery penalty can follow you regardless of what happens to the business.
Employee Trust
Employee Trust
Your team depends on accurate, timely pay. A late paycheck or an incorrect amount damages the relationship immediately. Employees talk to each other. One payroll mistake can affect morale across your entire organization.
The Handoff
We take payroll off your plate completely. You approve hours or confirm salary amounts and we handle everything else. Calculations, tax deposits, direct deposits, quarterly filings, and year-end forms all happen without your involvement.
You stop tracking federal deposit schedules. You stop worrying about Arizona unemployment reports. You stop spending hours every pay period on administrative work that generates zero revenue. Payroll just runs and you get a summary showing what went out.
Time Recovered
Time Recovered
Every pay period you spend two to four hours on payroll. Multiply that across 24 or 26 pay periods per year and you are looking at 50 to 100 hours annually. That is time you could spend with customers, on operations, or actually growing your business.
Compliance Managed
Compliance Managed
Tax rates change. Deposit thresholds change. Reporting requirements evolve. We monitor all of it so you do not have to. When Arizona updates unemployment rates or the IRS adjusts withholding tables, your payroll stays compliant without any effort on your part.
Full-Service Bookkeeping for Greater Phoenix
The Next Step:
A Quick Conversation
Tell us about your situation. We'll listen, ask a few questions, and give you a clear price to handle the work.