Invoicing
We manage your customer invoicing, track outstanding balances, and help you get paid faster.
What We Handle
Invoicing looks simple on paper. You do the work, you send a bill. But in practice it requires consistency that’s hard to maintain when you’re running a business. Invoices get sent late because you were busy with actual work. Some never go out at all because you forgot to write them up.
We take the entire process off your plate. Creating invoices, sending them to customers, tracking what’s been paid and what hasn’t. You do the work and we make sure the paperwork follows so you actually get paid for it.
Invoice Creation and Delivery
Invoice Creation and Delivery
We create professional invoices based on the work you complete. Line items, terms, due dates, and any other details your customers need. Invoices go out promptly so payment timelines start when they should.
Accounts Receivable Tracking
Accounts Receivable Tracking
Every invoice gets tracked from the moment it’s sent until it’s paid. We maintain your aging report so you always know who owes you money, how much, and for how long. No more guessing or digging through emails.
The Real Cost
Cash flow problems often trace back to invoicing problems. You completed a job three weeks ago but the invoice went out last week. Now you’re waiting another 30 days for payment on work that’s been done for almost two months. Meanwhile you have payroll and bills that don’t wait.
The other issue is follow-up. Most business owners hate chasing money. It feels awkward asking customers to pay what they already owe. So invoices go unpaid longer than they should, and some turn into write-offs that didn’t have to happen.
Hidden Cash Flow Gaps
Hidden Cash Flow Gaps
Revenue on paper doesn’t pay the bills. Money sitting in accounts receivable is money you can’t use for materials, wages, or growth. Every day an invoice goes unpaid is another day you’re financing your customer’s business instead of your own.
The Follow-Up Problem
The Follow-Up Problem
Calling a customer about an overdue bill is uncomfortable. So it gets pushed to tomorrow, then next week, then it’s been 90 days and now it’s really awkward. Many business owners just absorb the loss rather than have the conversation.
What Changes
Invoices go out on time, every time. You finish a job and the billing happens without you thinking about it. Payments get recorded as they come in. Follow-ups happen at appropriate intervals without you making uncomfortable phone calls.
You get visibility into your receivables without maintaining spreadsheets or remembering to check. At any point you can see who owes you money, how old those balances are, and what’s coming in the door. Real information instead of mental guesswork.
Faster Payments
Faster Payments
When invoices go out promptly and follow-ups happen consistently, payments arrive faster. Your average collection time drops because nothing falls through the cracks. Cash shows up closer to when you actually earn it.
Clear Picture of What You're Owed
Clear Picture of What You're Owed
A current aging report tells you exactly where you stand. How much is outstanding, which customers are slow payers, and where you might have a collection problem developing. You make decisions based on actual numbers instead of assumptions.
Full-Service Bookkeeping for Greater Phoenix
The Next Step:
A Quick Conversation
Tell us about your situation. We'll listen, ask a few questions, and give you a clear price to handle the work.