Payroll System Setup & Training
We set up your payroll system, configure tax settings, and train you or your team to run payroll independently.
What This Is
Payroll setup involves configuring your system correctly from the start. We select the right payroll platform for your business, set up employee profiles with proper tax withholdings, configure state and federal tax accounts, and establish pay schedules that work for your operation. Everything gets tested before your first real payroll runs.
The training piece is what makes this different from just handing you login credentials. We walk you through the actual process of running payroll step by step. You learn how to add new employees, process terminations, handle time off requests, and correct mistakes when they happen. By the end you understand what you are doing and why.
The Setup
The Setup
We configure your payroll platform with the correct tax rates for Arizona and any other states where you have employees. We set up direct deposit, establish your pay periods, input all employee information, and connect to your accounting system so payroll entries flow through automatically.
The Training
The Training
You get hands-on training running through actual payroll scenarios. Processing a regular pay period, adding a new hire, handling a bonus payment, dealing with a garnishment. We answer your questions and make sure you feel confident before we consider the job complete.
Why This Matters
Payroll mistakes are expensive. The IRS estimates that 40% of small businesses pay penalties related to payroll taxes each year. These penalties add up quickly. And beyond the financial cost there is the hassle of receiving notices, making corrections, and hoping you got it right the second time.
Your employees notice when payroll is wrong. A missing direct deposit or an incorrect tax withholding erodes trust fast. People start wondering if you have your act together. They talk to each other. Getting payroll right every time is not just about compliance. It is about maintaining credibility with the people who work for you.
Tax Compliance Risks
Tax Compliance Risks
Withholding the wrong amounts, missing filing deadlines, using outdated tax rates. Any of these can trigger penalties and interest from the IRS or Arizona Department of Revenue. A proper setup eliminates most of these risks before they have a chance to become problems.
Employee Confidence
Employee Confidence
When paychecks are late or wrong your employees question your stability. When payroll runs smoothly every two weeks without issues they assume the rest of your business is just as organized. First impressions with new hires start with that first paycheck hitting their account on time.
What Changes
You stop dreading payroll day. Instead of fumbling through a process you half-understand you have a clear routine that takes the same amount of time each pay period. You know what buttons to click, what reports to review, and what deadlines matter. The anxiety goes away because you actually know what you are doing.
You gain independence. When something changes in your business you can handle it yourself. New employee in a different state? You know how to set that up. Need to change pay frequencies? You understand the implications. You are not dependent on someone else for every small adjustment to your payroll.
Real Understanding
Real Understanding
This is not about memorizing steps. You learn why payroll works the way it does. When something unexpected comes up you can figure it out because you understand the underlying logic. That knowledge stays with you as your business grows and payroll gets more complex.
Ongoing Support
Ongoing Support
Questions come up after training ends. That is normal. You get access to follow-up support when you hit something unfamiliar. And if you ever decide you would rather hand payroll off entirely we offer full-service payroll as well. Either way you start from a position of understanding how it all works.
Full-Service Bookkeeping for Greater Phoenix
The Next Step:
A Quick Conversation
Tell us about your situation. We'll listen, ask a few questions, and give you a clear price to handle the work.